I build AI tools that handle the back-office work small businesses shouldn't be doing by hand.
I watch how your operation actually runs, find the tasks eating your time, and build automation that works at your scale and budget.
Invoice automation for
an independent grocery store
Twice a week, deliveries arrived with messy documents nobody designed to be machine-readable. Manually calculating updated pricing and entering it into the inventory system took the owners 45 to 90 minutes per delivery. Every week.
I built a pipeline that intercepts invoices, extracts data from noisy documents, calculates updated pricing, and generates clean templates ready for system upload. Processing time dropped from up to 90 minutes to about 15 minutes.
The system also generates floor-ready spreadsheets that help staff catch miss-picks, see price changes, and double-check received quantities—a task the owners used to rush through before the store opened. I added a BI dashboard pulling POS data to track sales and flag dead stock.
The system has been running reliably twice a week since August 2025.
Ship fast, rebuild when you hit the wall
Scoped the initial build to handle the most common invoice format. Delivered a working, time-saving version in two days. When we expanded to complex invoices, I rebuilt the core for scale. Fast iteration proved value immediately and justified the heavier build.
Integration hell is real
The legacy inventory API lacked necessary functionality and documentation. Rather than giving up, I used what I could from the existing API and built resilient browser automation to bridge the gap without requiring manual intervention.
The Cyborg Thesis
Real-world business data is noisy. Full hands-off automation isn't appropriate, and I don't pretend it is. The final step includes a brief human review—keeping owners close enough to their data to catch edge cases.
How I work
Observe
I don't start with a pitch. I watch how your operation actually runs. The best automation targets are often hiding in plain sight, trapped in the repetitive tasks you stopped noticing years ago.
Build
I ship a working version fast, scoped to the highest-impact task. Prove value in days, not months. Then expand scope based on what we learn from real usage.
Own
I build systems where human insight and machine efficiency work together. Your business isn't static, and your automations shouldn't be either. As your team, your tasks, and the technology change, I am there to help you evolve.
Jason Matthews
I've spent most of my career at the intersection of people, processes, and technology: managing multi-million-dollar budgets, building reporting systems, and eliminating bottlenecks in large organizations.
I left government to do this work for small businesses, where the impact is immediate and the relationship is direct. I'm not a consultant who hands you a slide deck. I'm a builder who watches how your operation runs, finds the parts that waste your time, and writes the code that fixes them.
Based in Buena Vista, Colorado. I work remotely and in person along the Front Range and the mountain communities.
I'm looking for two things.
Your dumbest task
If you're losing hours every week to manual data entry, inventory, or reporting, let's take a look. Walk me through your actual workflow, and we'll map out a way to take it off your plate.
Book a 30-min call →A domain expert
Someone with deep industry knowledge who knows where the pain points are and has the trust of operators. You handle the relationships and the industry playbook; I'll build the systems that solve the problems.
Book a 30-min call →